MINUTES - ANNUAL CALTA MEETING -
IN ATTENDANCE:
Division
Coordinators
Division
2 – DNW1, DNW2, FCC2, LEG, MPR, SBK, SNF, WLD
(absent - DAN, FCC1)
Division 4 – CTC1,
CTC2, DAN, MPR
Division 5 – FCC, MPR, PKW
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I.
CALL TO ORDER
A. Welcome address
1.
Role of the CALTA Board
a. through the annual meeting - establish a forum for ideas and opinions from
our members
b. primary function – provide/maintain structure to accomplish the
smooth running of weekly schedule
– coordinating 53 teams
(currently 734 dues-paying
members and 126 subs
B. Introduction of CALTA Board members
1. Executive Board Members (all four in the second year of their fifth two-year term
President,
Web master and Scheduler – Linda
Vice President,
Rules Committee Chair and assistant Web master –
Secretary and Junior Recognition Committee Chair – Pamela Doggett
Treasurer – Lynn McNally
2. At-large Members (staggered 3-year terms): Donna Shoaf (3rd yr), Carole Davie (2nd yr), Dara Craven (1st yr)
3. Division Coordinators
(one-year terms):
Div.4 - Cheryl Bolek, Div.5 - Trish Richardson
- responsible for communication
between Board and captains and for weekly score reporting
- full voting
members of the CALTA Board
II. MINUTES OF THE 2010 ANNUAL MEETING
- having been posted on the web site for months, in the interest of time, and as
there were no questions, it was agreed to dispense with the reading of the
minutes.
III. FINANCIAL REPORT – 2009-2010 ACTUAL; 2010-2011
BUDGET
MEMBER QUERY: Would it be better to jump the dues up to $35? Will $30 allow
enough cushion?
BOARD ANSWER: The raise to $30 should be sufficient.
MEMBER QUERY: Is it a software or programming issue?
BOARD ANSWER: The need is for a programmer, preferably with a tennis background,
who could take over the existing program with the understanding that it requires
a great deal of manual manipulation and knowledge of the local tennis scene.
MEMBER QUERY: So is the $30 amount etched in stone? And, if so, when will it take
effect?
BOARD ANSWER: Yes, the Board has voted unanimously to raise the dues beginning
with the 2011-2012 season.
IV. WEBSITE AND E-MAIL COMMUNICATION
V. DIVISION STRUCTURING AND SCHEDULING FOR THE 2011-2012 SEASON
This
process begins when the Board has received all “Continuing Team Forms”
(available on the website in early May) and “New
Team Forms” (now on the website). These forms are due by May 31. All teams are listed in order of their performance
from the previous year. Next to each team are any requests, notes, etc. as to
positional changes requested. New teams are slotted i
MEMBER COMMENT: We are one of those teams moved up to Division 1. It should be
understood that, if you consistently win or are at the top of your division, you
will be moved up. Then you are the new kid on the block and have to pay your
dues. And it would have been fine if all six teams had stayed.
MEMBER QUERY: Did all 6 teams have to move up? Could some have stayed in
Division 2?
BOARD ANSWER: All six had to move up to make the structure as well as the
competitive level work.
BOARD ANSWER: No. There is no rule that says a new team must start in
the lowest division. In past years, many new teams have started at a
higher level. It was a coincidence that the four new teams this season
were all considered to be at the Division 5 level.
The Board looks at each new team’s request, and at the playing level of its
players to the extent that that information is available; then the Board
determines the appropriate level of play for that team.
MEMBER QUERY: Can we start later in January, or even February?
BOARD
ANSWER: In order to fit i
MEMBER QUERY: We have too many matches to make up. Would more make-up days in
the schedule be possible?
BOARD ANSWER: Again, we make the schedule based on the average weather
trends. If we were to reduce the number of matches to incorporate extra make-up
days, and then it didn’t rain, we would regret the lost play. And please
note . . .
there are a number of extra days available for make-ups in January prior to USTA
start-up, and matches do not have to be made up all together.
MEMBER QUERY: We have several courts to make up to finish a complete match. Do
you want partial scores?
BOARD ANSWER: Yes, it would be helpful for everyone if we could keep the score
tallies in the website as current as possible.
VI. RULES AND CAPTAINS’ RESPONSIBILITIES
1. CALTA will continue to use the Coman tie-break format
2. Substitutions (not changes among players already in the
line-up) will be allowed in the line-up prior to
3. The home Captain must inform the visiting Captain of the surface selected for
each position prior to line-up exchange. If this is not done, the line-ups may be
altered after the fact.
4.
If a cell phone rings on court, the offending side loses the point. If it
happens o
5. CALTA will still allow the 90-second change-over after the first game, but
will incorporate the 2-minute allowance between sets one and two. The 20-second
rule between points remains.
Other rules issues discussed included:
1. a confirmation that no points are awarded for a match not played.
MEMBER QUERY: What if the one team wants to play a make-up and the other team
doesn’t?
BOARD ANSWER: We do not want to see full match forfeits,;this may be an occasion
where the Board needs to be brought into the matter.
2. a clarification of Rule 12 regarding
forfeits in partially rained-out matches; it was determined that the rule was
clear -- an issue of semantics, i.e., discussing a match as that
which consists of 4 courts of play or a match as one individual court of play. As
discussed and voted on, the rule will be rewritten as follows:
If play o
MEMBER QUERY: Is there a limit on how many dates can be offered for a make-up?
BOARD ANSWER: No . . . and you have until the end of the season to complete all your
make-ups.
MEMBER QUERY: How do you handle a
make-up when you are splitting up a match? Do you have to give away your line-up
i
BOARD ANSWER: No. You can just agree to play position 1 on Tuesday, position 2
on Thursday, etc.
3. regarding subs.
The issue of subs is determined by Board vote (per the CALTA Charter). Prior to voting on this issue at the end of the current season, the Board wanted input from the captains and had offered several options for the captains to consider and discuss at the meeting:
a. should the number of subs on a team be further limited -- perhaps to 3?
b. should the number of times a sub is allowed to play be reduced -- also perhaps
to 3?
c. should subs be required to pay dues?
MEMBER QUERY: Could subs just pay a lesser amount?
BOARD ANSWER: No, the accounting and paperwork would be too difficult.
MEMBER QUERY: What if we kept the dues at $25 and charged all subs?
BOARD ANSWER: That would not equate to the amount we would realize by raising
the dues to $30.
[note: With this clear consensus as input, the Board subsequently met and voted
unanimously that "subs" would not be allowed in the 2011-2012 season.]
4.
new rules in the USTA that affect us. The only change that we in CALTA will
have to assimilate concerns the reversal of an out call. Previously, if a ball
was called out, and then reversed, the point would be replayed as long as the
shot hit by the person or team that called the ball out landed in the court. Now, the team that reverses the call loses the point.
5. miscellaneous reminders:
Captains were urged to review the Rules and the
Captains' Responsibilities documents and were reminded that
a. serving refreshments, if you are the home team, is required by rule.
b. matches start at
MEMBER QUERY: Are we required to go to a different location than originally
scheduled?
BOARD ANSWER: Not if you do not have enough advance notification,
and if it would
be an inconvenience. The Board will step in in case of disagreements as to what
constitutes “inconvenience”.
MEMBER QUERY: Why don’t we play by strength lists, and is "stacking" allowed?
BOARD ANSWER: It is the CALTA
philosophy that anyone can play anywhere they want. We do not recognize ratings,
and only judge team records
when placing teams i
VII. JUNIOR RECOGNITION PROGRAM
One change will be made
to the program this year: in the past the notifications have gone out in March with an
April 15 deadline for nomination submittals. Because of many
schedule conflicts, both within CALTA and in the
VIII. ANNUAL AWARDS LUNCHEON